{"id":12723,"date":"2022-08-18T15:30:00","date_gmt":"2022-08-18T15:30:00","guid":{"rendered":"https:\/\/www.airmeet.com\/hub\/?p=12723"},"modified":"2024-10-10T09:07:07","modified_gmt":"2024-10-10T09:07:07","slug":"hybrid-event-equipment-checklist","status":"publish","type":"post","link":"https:\/\/dev-hub.airmeet.com\/hub\/blog\/hybrid-event-equipment-checklist\/","title":{"rendered":"Hybrid Meeting Equipment Checklist To Host Better Event"},"content":{"rendered":"\t\t
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Going hybrid is a great choice, but if you miss arranging the right hybrid meeting equipment, you risk losing the synergy between your virtual audience and on-site participants.<\/span><\/p>

So let\u2019s learn about the equipment needed to host glitch-free hybrid meetings and conferences.<\/span><\/p>

Audio equipment needed for your hybrid event<\/b><\/h2>

\"Audio
A bad video quality isn\u2019t as repelling as poor audio. Your attendees will still stick with you if you have a grainy video, but grainy audio would compel them to drop off the meeting.\u00a0<\/span><\/p>

Getting your audio equipment in place is the most challenging part of\u00a0<\/span>planning your hybrid\u00a0meetings<\/a>. Why? Because you have to ensure that your on-site and online attendees can hear each other clearly.<\/span><\/p>

Check out these items to set up your Zoom and hybrid meeting equipment for top-notch audio.\u00a0<\/span><\/p>

Conference speakers<\/strong><\/h3>

Conference speakers are designed to pick up and relay vocal frequencies clearly, without background noises. Thus, they offer a sturdy all-in-one audio solution for your hybrid meetings, whether you\u2019re hosting them on Zoom or any other platform.\u00a0<\/span><\/p>

Simply connect a Bluetooth or wired conference speaker with your laptop, and place it in the center of your conference table.\u00a0<\/span><\/p>

Here\u2019s a Bluetooth speaker that could work for small hybrid meetings: <\/span>Calisto 7200 speakerphone<\/span><\/a><\/p>

Dedicated microphones and audio mixers.<\/b><\/h3>

In a large conference, a single conference speaker might not be enough to pick up the vocal frequencies from the far-flung corners of the room. Thus, it would make sense to have dedicated microphones for each section or individual participants.<\/span><\/p>

A mixer can combine the audio from multiple microphones into a single channel and feed it straight to your laptop or desktop.\u00a0<\/span><\/p>

Our pick<\/b>: <\/span>BOYA BY M1 microphone<\/span><\/a> with 6m long cable.<\/span><\/p>

Pop filters<\/b><\/h3>

If you plan on enabling people to speak on a podium, then a pop filter might enhance the experience by reducing the background noise and plosives picked up from the microphone.\u00a0<\/span><\/p>

Remote attendees could also use pop filters to reduce audio fluctuations and plosives during their calls.<\/span><\/p>

Our pick: <\/span>Neewer professional pop-filter<\/span><\/a><\/p>

Dedicated headphones<\/b><\/h3>

If you considered investing in an audio mixer from our previous recommendation, you could also consider keeping separate headphones for the in-person attendees in the meeting room.\u00a0<\/span><\/p>

A mixer would allow you to plug in audio from multiple audio sources and stream audio to multiple speakers or headphones simultaneously. Your in-person attendees would have a better listening experience with headphones.\u00a0<\/span><\/p>

Our pick: <\/span>Logitech headphones with mic<\/span><\/a><\/p>

Line-in and Line-out cables<\/b><\/h3>

You\u2019ll need to invest in cables depending upon your setup. You might not need wires if it\u2019s a Bluetooth setup with a conference speaker. However, if you plan to have headphones, mixers, and microphones, then you\u2019d need to verify the configuration of each of them to arrange the right cables.<\/span><\/p>

Hybrid meeting equipment needed for high-quality video
\"Hybrid<\/b><\/h2>

DSLR Camera (With USB and HDMI connectivity)<\/b><\/h3>

Most hybrid meetings won\u2019t require an expensive camera. Especially a small Zoom meeting would not need such professional equipment. However, a camera with an option to stream out the video feed via USB or HDMI is a must.<\/span><\/p>

You\u2019ll need a DSLR or a mirrorless camera like Canon M50 to stream high-quality video.\u00a0<\/span><\/p>

A high-quality webcam and proper lighting should be enough for virtual attendees for their home setup.<\/span><\/p>

Our pick: <\/span>Canon M50 with Wifi<\/span><\/a><\/p>

Secondary cameras or smartphones<\/b><\/h3>

If it\u2019s a small hybrid meeting, then maybe a single camera might be able to cover the whole meeting room. But if you need to take multiple angles into account, and focus on multiple speakers, then you\u2019d need to have some secondary cameras. You can use a good quality smartphone or mirrorless camera for the job.\u00a0\u00a0<\/span><\/p>

Tripods (for smartphones and your camera)\u00a0<\/b><\/h3>

Okay, so now that you have the cameras for your meeting, tripods will help you conveniently place them. Depending upon the use case, tripods can help you fix a camera on your table, in front of the podium, in the corner, or the center.<\/span><\/p>

JOBY GripTight is one of the most convenient tripod holders for a smartphone. For lightweight mirrorless cameras like Canon M50, you can choose a tripod by Amazon Basics. But for bigger cameras, you might need to choose from the likes of K&F and JOBY Gorillapod.<\/span><\/p>

Our pick: <\/span>Joby Griptight<\/span><\/a>\u00a0<\/span><\/p>

Video switcher<\/b><\/h3>

Most laptops and software like Zoom would only support single video input. But you would need a video switcher if you wish to cover your hybrid meetings and events from multiple angles.\u00a0<\/span><\/p>

With a video switcher, you can choose to stream video and audio from multiple sources in the meeting room.\u00a0<\/span><\/p>

With a video switcher, you can choose to stream video and audio from multiple sources.\u00a0<\/span><\/p>

Our pick: <\/span>Roland video switcher<\/span><\/a><\/p>

Lighting<\/b><\/h3>

Have you ever attended online meetings with blown-out lights in the background, harsh shadows, and poorly visible faces? Well, that\u2019s a bummer! Avoid annoying lighting issues at your hybrid meetings with the right equipment.<\/span><\/p>